Successful events require careful planning to ensure people enjoy themselves and stay safe. This event approval process aims to guide you through the main requirements to make sure you follow the relevant laws and regulations and have a successful event.

Please fill in the form below carefully and attach (or mail in) copies of required supporting documents to avoid delays. This form also constitutes an application for a Collective Trading Licence which is mandatory for anyone running a public event in the City. Please remember that any food vendors at your event must also have their own separate approvals.  Licence Fees are applicable and vary according to the length of the event. Licence fees are waived for charities and community groups. However, venue hire fees will still apply in most cases. Additional fees may apply where approvals are required for food businesses or temporary structures. All fees must be paid prior to aany approval being granted.

If you are planning a major sporting event or concert or any event likely to attract more than 3000 people then please contact the City's Communication and Events team through commjobs@wanneroo.wa.gov.au as it will be considered high risk and requires a more detailed approval process.

A preliminary venue booking and proof of public liability insurance are absolutely essential as approval will not be granted without them.

If you wish to book a City facility you can do so by emailing FacilityBooking@wanneroo.wa.gov.au or calling 9405 5692.

Please allow at least 10 working days for processing of applications. Failure to supply the required supporting documentation can result in delays in approval. When assessing proposed events, the City is guided by a wide range of State and local legislation. Where additional permissions or documentation is required, or a licence is granted conditionally, you will be advised in your letter of approval. Please read it carefully and follow any advice it contains as breaches of conditions may result in legal action.

Areas where extra information may be required include the supply of food, use of electrical equipment, road closures, signage and provision of toilets. If you need advice on these issues please email health@wanneroo.wa.gov.au or call 9405 5444.

Good luck with your event. Remember, you can advertise it through the City's Facebook page by liking our page  and adding a comment giving the event details.

If you have any enquiries/issues please email: sandra.hansen@wanneroo.wa.gov.au

Event Application Form
Fields marked with an asterisk (*) are required.
EVENT ORGANISER
Name of organisation *:
Nature of Organisation *:	Commercial business Charity Community Group Individual
Contact Person *:
Address *:
Postal Address (if different):
Preferred contact No *:
Email address *:
ABN Number (if applicable):
EVENT DETAILS
Name of Event *:
Brief description of event (ie party, festival, market) *:
Event Location (venue address) *:
Note: You must have a preliminary venue booking or your event will not be approved.
Owner of land where event will be held *:	Event Organiser City of Wanneroo Other (if other confirmation of property owner's consent must be submitted)
Date of event *:	May 2012 M T W T F S S 19 30 1 2 3 4 5 6 20 7 8 9 10 11 12 13 21 14 15 16 17 18 19 20 22 21 22 23 24 25 26 27 23 28 29 30 31 1 2 3 24 4 5 6 7 8 9 10
Event start and finish time *:
Estimated attendance *:
Please note if event expected to attract over 3000 it may be treated as high risk. Please call City on 9405 5000 for advice
Do you have public liability insurance? *:	Yes (Public liability insurance ($5 million) is mandatory. Please attach a copy of your certificate. No (If no your application will not be successful).
Are you selling or providing food at this event *:	Yes selling Yes free No
Food businesses are subject to the Food Act 2008 and must hold a registration certificate or be of an exempt classification. Unless exempt, food businesses must have their own licence. Please check with food vendors to ensure they have the correct licence.
Is alcohol being sold at this event? *:	No Yes (if yes you must supply a copy of your Liquor Licence and plan of licensed area)
Will there be any noise creating devices (speakers, live bands, loud machinery etc) If yes. provide details. *:
Will any electrical equipment be installed such as generators, power supply etc? *:	No Yes (if yes Event Approval is subject to registered electrician signing and submitting Form 5)
Will your event require temporary structures such as fencing, marquees, staging, lighting, use of tent pegs etc? *:	No Yes (if yes a site plan is required)
What toilet facilities will be provided?:	Existing facilities only Additional portable toilets Other
If additional toilets how many and types?:
Do you require lighting for this event? *:	Yes No
Do you require part or full road closures? *:	Yes No
Will you remove all rubbish generated by your event? *:	Yes No I will contact waste services on 9405 5200 to arrange hire of bins
Will there be fireworks at this event? *:	No Yes I will supply a copy of my fireworks display permit.
Please attach scans of any licences, forms or documents required. If unable to scan send to Communications and Events, Locked Bag 1, Wanneroo 6946 :