; Applying for a Public Community Event - City of Wanneroo

Applying for a Public Community Event

Thank you for your interest in hosting a public community event in the City of Wanneroo.

The City is committed to delivering and supporting events which contribute to the vibrancy of our local community. Events are a great way to strengthen community connectedness, celebrate the community’s cultural heritage and diversity and create a sense of place and belonging.

What is a Public Community Event?

A public community event is any organised activity or function where people are brought together at a given time and place for entertainment, recreation, cultural or community purposes. This includes, but is not limited to: festivals, markets, concerts, arts and cultural events, street parties, sporting events, commercial activities or promotions.

Public community events refer to any activity held at any venue across the City (including City facilities, roads, footpaths, parks, gardens and reserves as well as National Parks, privately owned or developer land, schools etc).

What is not a Public Community Event?

The process does not apply to regular community facility hire or regular public open space users such as sporting groups. If your event is not open to members of the public as you are hosting a private function such as a wedding, you may also not need to apply.

If you just wish to hire a City facility, park or open space then an Event Application is not required. Please contact the City’s Facility Bookings team on 9405 5000 to discuss your requirements.

Why do I need to apply to hold an event?

Producing events can be a complex process, therefore it is essential that all public community events are lodged with the City to ensure that the event adheres to all relevant laws, maintains community safety, minimises environmental impact and protects the City’s reputation.

Event organisers are responsible for ensuring that their event adheres to all relevant legislation and requirements maintains community safety and minimises impact on the environment. The City will play a variety of roles in ensuring responsible public community event management and delivery through an application review and approval process.

The event approval process is now in two easy steps:

  1. Event Notification – must be completed by all event organisers proposing to hold an event anywhere in the City. This allows the City to maintain a register of all events occurring throughout the municipality for compliance purposes.
  2. Event Application – must be completed for events occurring on City land or those which require additional approvals relating to food, noise, electrical, facility hire and the like.

Do I have to complete an Event Notification Form?

All events occurring throughout the City of Wanneroo area are to be registered through an Event Notification process, this includes any activity or function being held on City land, private land or third party managed land.

The Event Notification process allows you to notify the City of your intention to hold an event within the City and seek in-principle approval without having to provide all the final details.

The City will review your concept plan and decide if you are required to complete the formal Event Application form. If your event does not involve other approvals or licences such as food, electrical or facility hire and the like, you may not be required to complete the Event Application Form.

How do I complete an Event Notification?

The Event Notification is a simple form which requires you to provide basic details about your event, including: event objectives, date, time, location and your contact details. The form should take approximately 5-10 minutes to complete.

What happens in the Event Notification process?

Your notification will be submitted to the City for review. The City will:

  • Confirm that it constitutes a ‘Public Community Event’
  • Check your proposed venue availability and suitability
  • Conduct an impact assessment to identify any potential risks
  • Ensure alignment with the City’s strategic event objectives

If any issues are identified during this process, the City may request you to provide further information.

How much does an Event Notification cost?

The Event Notification process is free of charge. However, once you commence the application process there may be fees and charges required.

How long does the Event Notification process take?

You will receive a response to your notification within 7 working days. This may include:

  • A request for further information
  • An acknowledgement, requiring no further action (for events being held on private property, or are deemed to be a private function/event)
  • An invitation to complete the Event Application form (for events being held on City property or those involving further approvals and licences to be obtained)

Please note, submission of the Event Notification Form is the first step of the event approval process and does not constitute approval of your event. Your event is not permitted to occur until the City has received and approved your Event Application Form and all relevant supporting documentation.

How do I talk to someone about my Event Notification?

The online Event Application Guide should provide you with all the information you require to successfully complete the process so please read through fully before completing your form.

However, should you have a specific enquiry about your event or an application you have already submitted; please contact the City on 9405 5000 or complete the General enquiries online form quoting your reference number.

Apply online